Division of labor

Our club does not have a rigid division of responsibilities among officers and other club leaders. As such, the following division of labor is a suggestion; it is the responsibilities of the officers to determine the responsibilities of each person for their term of office.

Positions

Officers

As of the 2012-2013 season, our club elects five officers:

• President
• 2 Vice Presidents
• Secretary
• Treasurer

Captains

Each weapon squad should have a captain to act as leader of the squad. As of the 2012-2013 season, there is no formal process for selecting squad captains; they are determined by consensus, in consultation with the officers.

Unofficial Positions

The officers can select volunteers from the club to serve in unofficial capacities. These need not be limited to one person each. Possible positions include:

• Armorer
• Publicist
• Social chair

Coaches

Coaches are volunteers who must be registered with CRS. They do not have to be affiliated with UMD.

Suggested Responsibilities

President

• Handle and delegate all club business
• Render final decisions on club affairs
• Serve as first point of contact for the club

Vice Presidents

The vice presidents have the least well-defined jobs. They are the primary recipients of delegation of miscellaneous tasks from the president. However, operation of the club will be smoother if the vice presidents have predefined areas of responsibility.

One possible configuration is to have one VP be responsible for home events and conference communications and the other responsible for travel.

Secretary

• File weekly activity reports
• Ensure all members have waivers on file with CRS
• Ensure drivers have paperwork on file with CRS
• File CRS End-of-Semester reports
• File facilities requests
• Keep CRS up-to-date on our travel and hosting schedules
• Contact CRS on concerns related to facilities

Treasurer

• Collect dues, travel fees, and other expenses from members
• Keep track of club members' balances
• Write and send out or bring entry fees and dues to meets
• Draw up and maintain club budget for the season

Weapon Squad Captains

• Lead weapon group drills in practice
• Determine rosters for competitions
• Lead squads in competition

Armorer

• Repair broken gear
• Sign out gear to fencers for long-term use
• Maintain the closet

Publicist

• Post competition results to fencing website
• Post status updates and photos to Facebook page
• Raise campus awareness of the club and attract recruits through advertising and publicity events

Social Chair

• Organize club social events